School Letters - Translations
Please click on the select language button at the top of this page if you need to translate this letter into your language.
19 March 2021
Dear Parents and Carers
Towards the End of Term
Our in-school Lateral Flow Testing program is now complete with all students having returned to school today. I hope that you and your daughters are positive about the return to school and that it has gone well for you. The testing process in school went more smoothly than any of us could have hoped for and I want to extend my thanks to all colleagues in school who supported the process, the testers from ‘INSIGHT’ and to you and your daughters for your support during this period.
Home Testing Kits
Your daughter has now been issued with her 2 x test kits (6 tests in total) enabling her to Covid-19 test at home, 3 to 5 days apart. It is important that your daughter retains one test to do on the evening of Sunday 17 April before the return to school after the Easter holidays. This will support the school in remaining Covid free for the beginning of the summer term. I have not to date received any further information regarding the delivery of any more home test kits for students and for now am assuming that this will not continue into the summer term. However, I will of course update you if this changes. I am expecting there to be some further Covid updates from the Government prior to the start of the summer term and again will inform you of anything that relates to your daughter.
Next week I will be sending a letter to all parents requesting voluntary donations for our school from parents who have not done so this academic year, would like to and are in the position to be able to do so. I am aware that we have families in our school community for whom the financial effect of Covid-19 has impacted greatly and for whom this will not be possible.
Parking on Rosemary Avenue
I have written numerous previous communication requesting that parents do not drop off, pick up or park on Rosemary Avenue and am requesting this again. Local residents regularly complain in person and writing regarding the congestion on the road that this causes to them and whilst I assume that in deciding to live opposite a school there would be some expectation of busyness at the beginning and end of the school day I appreciate the disruption that this causes them. My view and that of the school is that it is not necessary for parents to do this and that it presents a health and safety risk to our students and staff. You will be aware that the pavements and road are narrow and do not facilitate two-way traffic passing with parked cars. The morning and afternoon traffic calming in place by Lavender School has additionally impacted on this. I have informed our safer school police team and local council of my concerns and encouraged them to be an additional presence at the beginning and end of the day to support my colleagues who work to keep your daughters safe at these key times of the day and to dissuade the use of the road. I would ask that you support the school by not accessing Rosemary Avenue by car and thank you for working with us for the welfare of your own and other parents’ daughters.
End of Term Arrangements
We finish this term on Thursday 1 April, which will be a half day with the dismissal of students from each site between 12.20 and 12.35pm (to allow for the dismissal of each year group bubble). The beginning of the summer term and return for all students to school following the Easter break is Monday 19 April with the staggered morning start and end of the school day timings remaining in place for the duration of the summer term. Over the first few weeks of the summer term I will be reviewing Covid related changes that were made to the school day this academic year and working with colleagues to plan for the autumn term. This is an excellent opportunity to really focus on what we feel has worked well and want to maintain; what we want to revert back to pre-Covid times and what we want to do differently. It really does feel like we are getting back into a regular routine here in school and to enable this to continue we must, as a school community, continue to maintain a mindfulness around social distancing, hand sanitising etc. for the time being. I am looking forward to the summer term and the daily life of the school resuming and wish you, your daughters and your family a restful and happy Easter break when it arrives.
With best wishes
12 March 2021
Dear Parents and Carers,
Home Test Kits
The return to school of your daughters and Lateral Flow Testing has gone really well this week and it has been wonderful to see and hear our school fill up again with students. During the course of next week your daughter will receive her 3rd and final in-school Lateral Flow Test. Following this she will be given 2 sets of self/home test kits, with 3 tests in each box. The test kits contain instructions to follow including what to do if the test result is
positive and I hope that you and your daughter feel confident to carry out the testing at home.
Any positive test result must be followed by the full 10 days of self-isolation before returning to school. You must contact the school (for the attention of Mrs O’Brien) to inform us if your daughter is tested positive but not of negative results. In addition to allocating test kits to all students tested in school we will be issuing kits to
those students for whom we did not receive either parent consent or decline (i.e. the form was not completed). These will be given out in form time the day after their year group 3rd test day.
We will not automatically issue testing kits to students whose parents declined consent for their daughter to be tested in school. However, if those parents would like their daughter to be given self/home testing kits they should contact Mrs O’Brien in writing to confirm this and we will of course make them available. Thank you for your support over the period of school closure and on return to school, and I look forward to next Friday 19 March when all students will be back in school.
Wishing you a good weekend.
1 March 2021
Dear Parents and Carers
Letter to Parents and Carers for 8 March 2021 Return to School
I am writing to update you with our school plan for the return to school of your daughter and am looking forward to welcoming your daughters back.
There is a lot of detailed information in this correspondence and I would ask that you take the time to read it and make note of the return to school specific dates for your daughter.
Please be aware that whilst the general news headline of last week stated that , ‘all schools are open to all children’ from Monday 8 March, the reality of facilitating a full return to school will be somewhat different.
Under the government’s direction, all secondary school children must have the opportunity to be tested once (and receive an initial negative test result) before they return to the classroom and receive face to face teaching. Following this an additional 2 tests must take place at which time your daughter will then be issued with a home testing kit to perform self-testing twice weekly (assuming the delivery of these tests to school in good time).
Logistically, this is quite challenging. Mass testing of more than 1200 students will take some time. The timing of each test and the overall management of testing is significant for us, with our school being split site an additional factor.
It is important to note, therefore, that some of your daughters will not return fully to in-school provision until the end of the week of 15 March (see the return to school timetable below). In my view it is unfortunate that this has not been made clearer to parents by the government and I am conscious that your expectation may be different to the content of this letter.
Senior colleagues and I are working to adhere to and facilitate all of the significant guidance and expectations that we should to ensure a safe and timely return to school for your daughter. However, what may appear to be easy and straightforward from the outside is anything but that.
Lateral Flow Tests - Providing Consent
Thank you to all parents that have completed the LFT (Lateral flow test) consent made available in January. As of today we have there are 320 parents yet to complete the form. The deadline for this to be completed is 5pm Wednesday 3 March. After this time, we will regretfully be unable to offer your daughter testing when she returns to school due to the in-school processes to be followed. The form can be completed here. The form needs to be completed for each student even if you are declining consent. I would also recommend that you take your daughter to be tested at one of the local community Lateral Flow Test centres at some point this week or over the weekend. This will be of benefit in 2 ways:
- To identify any students who are Covid positive prior to the return to school next week and therefore avoid risk of spreading of the virus;
- To familiarise your daughter with the process of testing – especially if to date she has not experienced this.
ECSfG Testing on Return: 8 March - Guidance for Parents
Year groups’ days of testing at a glance:
|A w/b Mon 8 March||Year 7
|Year 9||Year 7
|B w/b Mon 15 March||Year 9
|Year 8||Year 9|
* For all 3 Testing Days, students will attend school for their tests only. Non-live lessons/pre-recorded lessons/provisions will be uploaded onto MS Teams for your daughter’s 5 lessons on those days.
1. Each year group is expected in school, on the day shown above, during the specific hour slots (see below). As you can see, form N for each year group will need to be in a little earlier than usual.
2. Students must wear their school uniform for all testing days.
3. Students must arrive at school at their allotted time, via their year group gate, and line-up in the designated area of the school playground. Please do not send your daughter in to school earlier than for their allotted time. In order to make our in-school testing run as smoothly as possible, we must do it ‘year-by-year’ in a controlled way.
4. Parents/carers will not be allowed on site during testing. The testing will be held in the school gyms of each site which have both been ‘transformed’ into ASTs – Asymptomatic Test Sites.
5. Staff conducting the tests will be wearing full appropriate PPE, at all times. Students will be supervised and processed by our school Welfare Staff, who will be working alongside other trained staff.
6. Once your daughter has completed her test, she will exit the school via her year group gate and return home. The test result will be communicated directly to you, via text and email, via the NHS Test & Trace Service. This will be processed and sent to you approximately 1 hour after your daughter has had her test. However, the timing of this is not within the control of our staff.
7. Those students not being tested will not need to attend school on the allotted test day for their year group.
8. Provided that your daughter receives a negative result, she will be able to attend school the following day.
Whole School Testing schedule in more detail:
|Mon 8th||Tue 9th||Wed 10th||Thurs 11th||Fri 12th|
|Year 7||TESTING 1||IN SCHOOL||IN SCHOOL||TESTING 2||IN SCHOOL|
|Year 8||ONLINE||TESTING 1||IN SCHOOL||IN SCHOOL||TESTING 2|
|Year 9||ONLINE||ONLINE||TESTING 1||IN SCHOOL||IN SCHOOL|
|Year 10||ONLINE||TESTING 1||IN SCHOOL||IN SCHOOL||TESTING 2|
|Year 11||TESTING 1||IN SCHOOL||IN SCHOOL||TESTING 2||IN SCHOOL|
|Year 12||ONLINE||TESTING 1||IN SCHOOL||IN SCHOOL||TESTING 2|
|Year 13||TESTING 1||IN SCHOOL||IN SCHOOL||TESTING 2||IN SCHOOL|
|Mon 15th||Tue 16th||Wed 17th||Thurs 18th||Fri 19th|
|Year 7||IN SCHOOL||TESTING 3||IN SCHOOL||IN SCHOOL||IN SCHOOL|
|Year 8||IN SCHOOL||IN SCHOOL||TESTING 3||IN SCHOOL||IN SCHOOL|
|Year 9||TESTING 2||IN SCHOOL||IN SCHOOL||IN SCHOOL||IN SCHOOL|
|Year 10||IN SCHOOL||TESTING 3||IN SCHOOL||IN SCHOOL||IN SCHOOL|
|Year 11||TESTING 3||IN SCHOOL||IN SCHOOL||IN SCHOOL||IN SCHOOL|
|Year 12||IN SCHOOL||TESTING 3||IN SCHOOL||IN SCHOOL||IN SCHOOL|
|Year 13||TESTING 3||IN SCHOOL||IN SCHOOL||IN SCHOOL||IN SCHOOL|
*On Testing Days: All students ONLY come in for their test and then go home.*
LOWER SITE - ROSEMARY AVE LINE UP OUTSIDE:
|Year 7||Testing Hour|
|N||8:30 - 9:00am|
|F||9:00 - 10:00am||P1|
|L||10:20 - 11:20am||P2|
|C||11:20 - 12:10pm||P3|
|T||1:10 - 2:10pm||P4|
|Y||2:10 - 3:00pm||P5|
|Year 8||Testing Hour|
|N||8:35 - 9:05am|
|F||9:05 - 10:05am||P1|
10:25 - 11:25am
|C||11:25 - 12:15pm||P3|
|T||1:15 - 2:15pm||P4|
|Y||2:15 - 3:05pm||P5|
|Year 9||Testing Hour|
|N||8:40 - 9:10am|
|F||9:10 - 10:10am||P1|
|L||10:30 - 11:30am||P2|
|C||11:30 - 12:30pm||P3|
|T||1:20 - 2:20pm||P4|
|Y||2:20 - 3:10pm||P5|
UPPER SITE - HOLLY WALK LINE UP OUTSIDE:
|Year 10 & 11||Testing Hour|
|N||8:30 - 9:00am|
|F||9:00 - 10:00am||P1|
|L||10:30 - 11:30am||P2|
|C||11:30 - 12:30pm||P3|
|T||1:20 - 2:20pm||P4|
|Y||2:20 - 3:20pm||P5|
|Year 12 & 13||Testing Hour|
|A||8:30 - 9:00am|
|B||9:00 - 10:00am||P1|
|C||10:30 - 11:30am||P2|
|E||11:30 - 12:30pm||P3|
|E||1:20 - 2:20pm||P4|
For more information on ATS and Lateral Flow Testing, please visit our ‘Rapid Testing’ section of the website.
Troubleshooting in School:
1. A student tests positive on any test day – parent/carer is contacted immediately by the school (please bear in mind that your daughter may have already left for home). Your daughter isolates for 10 days.
2. A student is late on any day of testing – the student reports to reception. Reception will radio to inform that the student is on her way to the test centre. The student reports straight to the gym REGARDLESS of DECLINE or CONSENT to be tested or to await further instruction.
3. A student is absent for testing but in school on lesson days – she will be picked up in form line-up by her form tutor and will be sent to the gym as ‘overspill’ with that day’s testing year group.
4. A student decides on the day that she does not want to test – under no circumstances should the student be forced to take a test. She will sit with her form group and follow instructions. Parent will be informed.
Other Health and Safety Measures
On return to school we will be continuing to follow the protection measures and expectations of students as outlined in the Autumn term of this academic year.
This will include the same allocation of classrooms to form groups for subject lessons, regular sanitising of hands, the wearing of face coverings and maintaining as much social distancing as possible.
On return to school year 7 and 8 students should continue to wear full PE kit on the days that they have PE. Years 9, 10 and 11 will revert to wearing the correct full school uniform to school and changing for lessons.
As you will be aware it was compulsory for our students to wear a face covering in communal areas of our school prior to school closure in December. Following further government guidance, we ask that on return to school students wear face coverings during lessons in addition to communal areas of the school where keeping 2 metres distance is not possible. In effect this means that your daughter will be expected to wear a face covering at all times in the school building up until the Easter break in the first instance. If there is a medical reason that means your daughter is unable to wear a face covering or there is another reason that you do not wish to support the school by expecting your daughter to follow this guidance please inform Mrs O’Brien by emailing email@example.com. Thank you to those parents that have already done this. If your daughter is medically exempt, she will be offered an exemption badge to wear to avoid being asked repeatedly to put on a face covering.
See the below information:
Department for Education, March 2021 Face coverings in Education
“The World Health Organisation published a statement on 21 August 2020 about children and face coverings. They advise that “children aged 12 and over should wear a face covering under the same conditions as adults, in particular when they cannot guarantee at least a 1-metre distance from others and there is widespread transmission in the area.”
Where pupils and students in year 7 and above are educated, we recommend that face coverings should be worn by staff, pupils and students when moving around the premises, outside of classrooms, such as in corridors and communal areas where social distancing cannot easily be maintained. Face coverings do not need to be worn by pupils and students when outdoors on the premises.
In addition, we now also recommend that in those settings where pupils and students in year 7 and above are educated, face coverings should be worn in classrooms and during activities unless social distancing can be maintained. This does not apply in situations where wearing a face covering would impact on the ability to take part in exercise or strenuous activity, for example in PE lessons.
No pupil or student should be denied education on the grounds that they are not wearing a face covering.
I have liaised with our school catering service regarding school lunch arrangements up until the Easter break. There will be a variety of 'grab and go' style lunches available for students to purchase (and for those students in receipt of free school meals) to support us in maintaining a safe school environment and during this period all of the chicken used in dishes or sandwiches etc. will be halal.
If, following this letter, you require any support or further information regarding your daughter’s return to school details, do please contact Mrs O'Brien through our school email firstname.lastname@example.org.
On her return to school your daughter should be in full school uniform with her school bag packed and ready for the school day.
Although return to school is positive and something that I hope you and your daughters are looking forward to, it is not without the accompanying anxieties and uncertainties to be expected after a considerable period of school closure.
Some of our parents understandably feel concerned regarding the prospect of their daughter being tested in school yet at the same time being in school alongside other students that may not have been. The same applies to some of the feedback that I received from parents last term regarding other students not wearing their face coverings at all times in close proximity to their daughter.
We are working to maintain the safest environment for everyone in school. However, when related guidance is not statutory and is rather a ‘should’ or ‘recommendation’ rather than a ‘must’ there are limitations.
I thank you for your support of your daughters wellbeing which in turn supports that of other students and staff in school.
Throughout this lockdown I have continued to be proud at how our school community has ‘pulled together’. There is clearly ‘light at the end of the tunnel’ and if we can continue to support each other over the next fortnight hopefully much better times lie ahead.
Further details will be sent to you as and when necessary and I look forward to our school community once again being here in our school buildings.
Thank you for your continued support.
With best wishes
12 February 2021
Dear Parents and Carers
Spring Half Term
As we approach the end of this half term I want to wish you, your daughters and family a good half term break.
We would really encourage your daughters to reduce their screen time next week as I know that for many students and parents this has been an increasing concern this half term.
We are awaiting further updates on the process for teacher assessed grades for year 11 and year 13 this summer and for the opening of schools from 8 March.
I will write to you as soon as possible after the half term break with relevant information relating to this.
In the meantime, well done to your daughter for the remote learning that she has completed over the last 6 weeks and thank you for your continued support.
I look forward to seeing as many of your daughters back in school as soon as we can go ahead with the next plan of action.
With best wishes,